Protecting your personal data is of paramount importance to Convent Gesellschaft für Kongresse und Veranstaltungsmanagement mbH (“Convent”). This applies to our website and to our other services alike.
This text provides information on how we have implemented the data protection provisions within our website.
1. Name and address of controller
The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the Member States and of other provisions of data protection law is:
Convent Gesellschaft für Kongresse und Veranstaltungsmanagement mbH
A company of ZEIT publishing group
60325 Frankfurt am Main
Phone: +49 (0)69 79 40 95 25
Fax: +49 (0)69 79 40 95 44
The text below provides information on the processing of your personal data within the scope of use of our website.
Should you have any further questions regarding data protection in connection with our website or the services offered, please contact our data protection officer.
The controller’s data protection officer is:
DPP Data Protection GmbH
2. Scope and purpose of processing of personal data and legal basis therefor
As a basic principle, we collect and use our users’ personal data only to the extent that this is necessary in order to provide a functional website and our content and services. As a general rule, the collection and use of our users’ personal data take place only after the user has consented. An exception applies in cases in which it is not possible to obtain prior consent for factual reasons and the processing of the data is permitted by provisions of law.
2.1 Generation of logfiles
Every time our website is accessed, our system automatically collects data and information from the computer system accessing it.
The following data (“technical information”) are collected in this process:
1. Information on the browser type and the version used
2. The user’s operating system
3. The user’s Internet service provider
4. The user’s IP address
5. Date and time of access
6. Websites from which the user’s system reaches our website
7. Websites that are accessed by the user’s system via our website
The data are also stored in our system’s logfiles. These data are not stored together with other personal data of the user.
We process this technical information for purposes of network security, for example to be able to fight attacks, for purposes of marketing, to be able to understand our users’ requirements better, and to improve our website offerings.
These purposes also constitute our legitimate interest in data processing pursuant to Article 6(1)(f) GDPR.
Collecting the data to provide the website and storing the data in logfiles are necessary in order to operate the website. The user therefore has no option of objecting to this.
Our website uses session cookies. Session cookies are text files that are generated in or by the Internet browser on the user’s computer system, but are deleted after that browser session is ended.
The user data collected by cookies that are necessary in technical terms are not used to generate user profiles.
These purposes also constitute our legitimate interest in the processing of personal data and the legal basis pursuant to Article 6(1)(f) GDPR.
Our website offers the option of subscribing to a free newsletter. When you subscribe to the newsletter, the data from the entry screen are transferred to us.
1. Form of address
3. First and last name
5. Where applicable, department
7. Company address
8. e-mail address
9. Where applicable, thematic area of interest
The following data are also collected when you subscribe:
1. IP address of the computer accessing the site
2. Date and time of registration
Your consent to the processing of the data is obtained during the registration process, and reference is made to this data protection statement.
By signing up for the newsletter, you consent to Convent Gesellschaft für Kongresse und Veranstaltungsmanagement mbH storing and using your data (personal data) for the stated purpose, e.g. to contact you for business reasons, transmit letters or e-mails containing information on the company’s services and products or to issue invitations to events, etc. You can obtain information regarding your stored personal data and object to the use thereof effective for the future at any time by contacting +49 (0)69 79 40 95 25 or info(at)convent.de.
The user’s e-mail address is collected in order to deliver the newsletter.
Other personal data are collected within the scope of the registration process in order to prevent abuse of the services or the e-mail address used.
The legal basis for the processing of the data after the user registers to receive the newsletter is Article 6(1)(a) GDPR, provided that the user has consented.
The newsletter is sent out based on the user’s registration on the website and for the purpose of issuing invitations to our events and providing other services.
The legal basis for sending the newsletter as a result of offering services is Sec. 7 (3) of the German Act Against Unfair Competition (UWG).
The data are deleted as soon as they are no longer necessary for the purpose for which they were collected. Therefore, the user’s e-mail address is stored as long as the newsletter subscription is active. It is possible to withdraw consent to the storage of the personal data collected during the registration process at any time.
The relevant user can terminate the newsletter subscription at any time. Every newsletter contains a link for this purpose.
We offer users the option of registering on our website by providing personal data. In the process, the data are entered in an entry screen, transferred to us, and stored. The following data are collected within the scope of the registration process:
2. First and last name
6. Company address
7. e-mail address
8. Phone number
9. Fax number
The user’s consent to the processing of these data is obtained within the scope of the registration process.
In addition, when you submit the registration form, you consent to the publication of videos and photographs of you within the scope of the event.
Convent uses the information collected when you register to perform our event services. We also notify our participants by e-mail of further events, campaigns, and promotions of Convent and ZEIT.
If you participate in an event for which we provide you with conference materials afterward, you will receive the presentations for the subject forums you have attended, if interested, by e-mail a few days after the conference from the organizers of the forums you attended. To have these items sent to you, you must scan your badge at the exit when leaving the subject forum.
If you participate in an event for which we provide you with an event app, you can download the presentations in the relevant event app. In both cases, Convent discloses your personal data to the organizers of the individual subject forums in this context only.
Convent discloses your personal data to the organizers of the individual subject forums in this context.
For certain event formats (e.g. ZEIT Economic Forum, German Economic Forum), a list of participants is published in the printed conference guide.
By registering for the event in question, you consent to the publication of personal data (title, first and last name, position, company, location).
For the majority of event formats, project documentation that includes a list of participants containing personal data (title, first and last name, position, company, location) is transmitted to the partner companies participating in the relevant event before the event and afterward.
By registering for the event in question, you consent to the transmission of personal data (title, first and last name, position, company, location) to our partner companies.
As a matter of course, you can object to the use of your data for advertising purposes by contacting Convent Gesellschaft für Kongresse und Veranstaltungsmanagement mbH, Senckenberganlage 10-12, 60325 Frankfurt am Main, at firstname.lastname@example.org or by phone at +49 (0)69 79 40 95 65 at any time.
As a participant at the event, you will receive a free six-month digital subscription to DIE ZEIT (including e-paper). This subscription will terminate automatically after six months. You will receive the access information for your digital subscription by e-mail with your confirmation of participation. You can object at any time.
It is necessary for the user to register in order to perform a contract with the user or to implement pre-contractual measures.
The data collected are necessary in order to perform our event services and authorize you to enter the event.
The legal basis for the processing of the data is Article 6(1)(a) GDPR, provided that the user has consented.
If the registration serves for the performance of a contract to which the user is a party or for the implementation of pre-contractual measures, the additional legal basis for the processing of the data is Article 6(1)(b) GDPR.
The data are erased as soon as they are no longer necessary for the purpose for which they were collected.
As a user, you can terminate the registration at any time. You can have the data stored regarding you modified at any time.
In this case, please send an e-mail to info(at)convent.de, requesting that your data be erased.
If the data are necessary for the performance of a contract or to implement pre-contractual measures, premature erasure of the data is possible only provided that there are no contractual or statutory obligations that conflict with the erasure thereof.
2.5 Tracking tools
We use the following tracking and website analysis tools on our website: Google Analytics
The purpose is to enhance the efficiency of our website and of direct marketing. These tools are operated by third-party providers and require the disclosure of data regarding the website visitors.
The legal basis for the use of website analysis is Article 6(1)(f) GDPR.
2.6 Social media plugins
We use the following social media plugins on our website:
The fundamental provision of the plugins on our website arises from our legitimate interest for marketing purposes from Article 6(1)(f) GDPR.
3. Legal basis for the processing of personal data
To the extent that we obtain consent from the data subject for processing operations involving personal data, Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) serves as the legal basis for the processing of personal data.
In the case of processing of personal data that is necessary for the performance of a contract to which the data subject is party, Article 6(1)(b) GDPR serves as the legal basis. This also applies to processing operations that are necessary for the implementation of pre-contractual measures.
To the extent that processing of personal data is necessary for compliance with a legal obligation to which our company is subject, Article 6(1)(c) GDPR serves as the legal basis.
In the event that vital interests of the data subject or another natural person render the processing of personal data necessary, Article 6(1)(d) GDPR serves as the legal basis.
If the processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject, Article 6(1)(f) GDPR serves as the legal basis for the processing. In this case, our legitimate interests are, in addition to the purposes mentioned above:
• Protecting the company from material or non-material damage
• Professionalizing our products and services
We also process personal data in order to comply with obligations of storage under commercial or tax law.
With regard to requirements that are stipulated by law or contractual requirements, we have labeled the specific entry fields of the entry screens on our website that you are required to fill out so that we can provide the service you request.
4. Erasure of data and duration of storage
The personal data of the data subject are erased or blocked as soon as the purpose for which they were stored no longer applies or storage thereof is no longer necessary. It is possible that personal data are stored for the period during which claims can be asserted against our company (statutory limitation periods ranging from three to 30 years may apply).
Data may also be stored if this has been set down by the European or national legislatures in regulations under Union law or in laws or other regulations to which the controller is subject.
Relevant obligations of documentation and storage arise, inter alia, from the German Commercial Code (HGB), Fiscal Code (AO), and Money Laundering Act (GwG). The time limits for storage can be as long as ten years under these provisions.
Blockage or erasure of the data also takes place when a storage time limit stipulated by the abovementioned provisions expires unless there is a need to store the data for longer in order to enter into or perform a contract.
5. Disclosure of personal data to third parties
We may disclose your personal data to third parties in order to be able to offer you our products and services based on our contractual obligations or legitimate interests.
This concerns the following companies:
• The ZEIT publishing group and its subsidiaries
• Partner companies for our events
We may also be obligated by law to provide personal data to German and international authorities. The legal basis for this is Article 6(1)(c) GDPR in conjunction with local and international regulations and agreements.
6. Right to object pursuant to Article 21 GDPR
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions.
The controller will no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.
Where the personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.
Where you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for such purposes.
In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.
7. Rights of the data subject
It is important to our company to make our processes for the processing of personal data transparent. Therefore, please note that in addition to the right to object, you can also exercise further rights if the relevant statutory requirements are met:
• Right of access pursuant to Article 15 GDPR
• Right to rectification pursuant to Article 16 GDPR
• Right to erasure (“right to be forgotten”) pursuant to Article 17 GDPR
• Right to restriction of processing pursuant to Article 18 GDPR
• Right to notification pursuant to Article 19 GDPR
• Right to data portability pursuant to Article 20 GDPR
• (No) automated individual decision-making, including profiling, pursuant to Article 21 GDPR
To exercise your rights, you can contact datenschutz(at)convent.de by e-mail.
Please note that we will process your personal data pursuant to Article 6(1)(c) GDPR in order to be able to process your request and for identification purposes.
You have the right to withdraw your consent under data protection law at any time, with effect for the future. Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal. In some cases, we are entitled to continue to process your personal data despite the withdrawal on a different legal basis (to perform a contract).
9. Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement, if you consider that the processing of personal data relating to you infringes the GDPR.
The supervisory authority with jurisdiction:
The Data Protection Commissioner of Hesse
65189 Wiesbaden, Germany
The supervisory authority with which the complaint has been lodged will inform the complainant on the progress and the outcome of the complaint, including the possibility of a judicial remedy pursuant to Article 78 GDPR.
All content (text, graphics and videos) and structures of this website are protected under copyright and related rights. Publication on the World Wide Web or other Internet services does not yet in itself constitute a declaration of consent to other use by third parties. Any and all exploitation not permitted under German copyright law requires the prior written consent of Convent Gesellschaft für Kongresse und Veranstaltungsmanagement mbH.
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