General Terms and Conditions of Business (General Terms and Conditions)

Convent Gesellschaft für Kongresse und Veranstaltungsmanagement mbH (“Event Organizer”)

The General Terms and Conditions of Business set out below apply to all agreements between the Event Organizer and other contracting parties, particularly those in whose case the Event Organizer performs services vis-à-vis sponsors and attendees in connection with the implementation of events. The General Terms and Conditions of Business set out below apply on an exclusive basis; any terms and conditions of other contracting parties that vary herefrom shall not apply.

1. Any and all provision of booked services to third parties for their use, paid or unpaid, requires the Event Organizer’s prior written consent.

2. Audiovisual recordings within the scope of the event require the Event Organizer’s prior written consent in all cases. The same applies to any later use of audiovisual records of the event where such use serves other than exclusively private purposes. All contracting parties agree to the unpaid use of audiovisual records of their person taken within the scope of recordings made by the Event Organizer.

3. Within the scope of fulfillment of its contractual obligations, the Event Organizer is liable only for damage or losses based on loss of life, bodily injury, or impairment of health where such damage or losses are based on an intentional or negligent breach of obligation on the part of the Event Organizer or intentional or negligent breach of obligation on the part of a statutory representative of the Event Organizer or an agent in the performance of the Event Organizer’s contractual obligations (an Erfüllungsgehilfe). The Event Organizer is liable for other damage and/or losses only if and insofar as they are based on an intentional or grossly negligent breach of obligation on the part of the Event Organizer or intentional or grossly negligent breach of obligation on the part of a statutory representative of the Event Organizer or an agent in the performance of the Event Organizer’s contractual obligations (an Erfüllungsgehilfe).

4. The Event Organizer will not bear the costs of agency commissions. Invoices issued by the Event Organizer shall fall due for payment within 14 days after issuance, without any deductions. Unless otherwise stated, the prices are net prices, with the applicable value-added tax (VAT) required by law being added thereto.

5. Unless any event-specific cancellation terms apply, the following applies: If a booking is cancelled by the other contracting party (written rescission), the Event Organizer is entitled to charge a percentage of the booking total according to the scale below unless the other contracting party expressly proves that no damage or loss was sustained, or that the amount of any damage or loss sustained was significantly lower than the following amounts:
(a) In case of cancellation more than 18 weeks prior to the event date: 25%;
(b) In case of cancellation up to 18 weeks prior to the event date: 50%;
(c) In case of cancellation up to 14 weeks prior to the event date: 75%;
(d) In case of cancellation up to 10 weeks prior to the event date: 100%.

6. Unless an exclusive statutory place of jurisdiction applies, the place of jurisdiction for all disputes arising out of the agreement between the Event Organizer and the other contracting party is the place in which the Event Organizer has its registered office, Frankfurt am Main, if the business customer is defined as a business entity (Kaufmann), legal entity under public law, or special fund under public law, or does not have any general place of jurisdiction in Germany. German law applies, with the exclusion of the provisions that would lead to the application of foreign law.

7. Should individual provisions of these General Terms and Conditions of Business be or become invalid or unenforceable in whole or in part, the validity and enforceability of the remaining provisions shall be unaffected by such circumstance. The statutory provisions apply in all other respects.

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